Prevent loss of data in Microsoft Outlook

Microsoft Outlook is a mail client (Mail User Agent, a few) that I'm sure you know what it does. Otherwise, I will try to explain as simple as possible. e-mail clients are programs or applications that retrieves e-mail, the Web server and post it on your desktop.

Now with that on the way, did you know that you lose customers because your e-mail from your e-mail? This is a great thing as email is today a large part of corporate communication in bothGlobal and private / home users.

How can you lose your e-mail?

If you use e-mail client, you may lose your e-mail like any other data on your desktop. Here's a list:

- Virus attack
- Damaged partitions / volumes
- Delete / format
- Hard Disk Crash
- Theft / natural disasters

In versions of Microsoft Outlook 2003, 2002, 98 and 97, an Outlook PST file size is 2 GB, your e-mail, or better, the PST will be damaged.

- PST Corruption

Installing anti-virus/anti-spyware

Prevent viruses, spyware and malware is important because virtually all lead to your system and programs that slow, unstable and cause undesired operation.

And then, when Microsoft Outlook with your e-mail on the server as the parties will receive e-mails get downloaded to your computer.

- Install and frequently update anti-virus/anti-spyware

Anti-virus/anti-spyware is very different and mustoften for the latest updates and patches are updated.

Use it to scan your computer and e-mail to scan all if they contain attachments.

Do not download anything directly to your computer when you are in the reliability of sources and their credibility.

For a detailed view of how to remove viruses, please read this article on how to remove viruses

Backup

The surest way to prevent the loss of Outlook e-mail, is a backup of the PST file. GoJust copy the PST file to another medium (eg pen drive) or any other unit on the same computer.

Pst file by simply opening the search function (open to find the Start menu and you can use the search function to find a copy) and add this term in the search box. "Pst" without the quotes.

Wait until you stop the search. The default value. PST file is Outlook.pst. Then just copy and paste. Pst files on backup media. BackupOften, as you never know might know when the files in Outlook (or other important files for that matter) accidentally deleted, formatted or corrupted.

Computer Maintenance

While this should already pay part of your routine, still remembers. We recommend that you keep your system by defragmenting, running scandsk and so on. This is basic maintenance for your computer, how can it help prevent problems with file system. It also allows the system works well andto avoid slowing down the system.

Here is a variety of other maintenance tips for you to try

Outlook household

Yes, in Outlook, you need to do some 'basic maintenance. This is done to prevent your. Pst files from damaged forever.

Before Outlook 2003 (and earlier versions of Outlook 2003), was. Pst file size limitation of 2 GB in September If '. Pst file, this limit is exceeded, it is very difficult, if possible, all data from the PST it. To retrieve a file. Break

If you do, Housekeeping, try to keep this border and at the same time helps to organize your messages in order to obtain more easily when they need more later.

How it works? Simple.

Delete all old messages and you do not need to empty the trash. Categorize all your emails accordingly. For example, all your workbook in a separate folder of personal e-mail and so on.

Create a new PSTFile

Another way to control the size of the PST file is to create another. PST file. Of course, not a new one. PST to create a single file.

Are separated. PST files for business and personal mail. To create this new. Pst file, just open Outlook and follow these steps:

1.Go to the File menu, click New and then click Outlook Data File

According to the next window you should see two possibilities. Just select Office Outlook Personal Folders file. In Outlook 2003, there areis an option to increase compatibility with older versions of Outlook, select Outlook 97-2002 Personal Folders file options. Click OK

Third Next, choose a suitable location for your new save. Others PST Select a location and type the name of your new. PST file.

And that's it. A new one. Pst, all ready for use.

lost, in fact, the prevention of Outlook mail, is not difficult. However, you must keep your system and backup of messagestake valuable time. This is a necessary step to take to lose all your precious e-mail to prevent.

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