QuickBooks 2011 - Requirements Computer and Office Compatibility

We all think that if you buy a new computer for office and / or the version of Microsoft - that all our software, QuickBooks 2011, including a perfect ........ this is not always the case.

Each version of QuickBooks (Pro 2011, 2011 and Premier Enterprise 11.0) has different requirements for compatibility with Microsoft Office. Not all versions of QuickBooks are compatible with Office 2010. Read all of these needs!

Premier & QuickBooks Pro 2011(No Premier Accountant Edition)

System requirements:

2.0GHz processor, 2.4GHz recommended
1 GB of RAM for a single user, 2 GB of RAM for multiple users
2.5 GB of free disk space (additional space required for data files)
250 MB hard disk space for Microsoft.NET 3.5 Runtime (if on the QuickBooks CD)
1024 x 768 screen (monitor) resolution - 16-bit color or higher
4x CD-ROM
All online features / services (including access to theSalary updates) Internet access

Integration with other software:

Integrated with Microsoft Word & Excel 2002, 2003, 2007 or 2010
Integrated with Microsoft Outlook 2002, 2003 and 2007 - requires QuickBooks Contact Sync for free from websites Intuit
Compatible with QuickBooks Point of Sale version 7.0 or higher
For integration with other third-party software - the developer of the software.

Runs on the following versions of Windows:

MicrosoftWindows XP (Service Pack 2 or higher), Vista (with User Account Control turned on), (filmed with a UAC) in Windows 7
Windows Server 2003, 2008, Small Business Server 2008

QuickBooks Premier Accountant Edition 2011

System requirements:

2.0GHz processor, 2.4GHz recommended
1 GB of RAM for a single user, 2 GB of RAM for multiple users
2.5 GB of free disk space (additional space required for data files)
250 MB hard disk space for Microsoft.NET 3.5 Runtime(If your QuickBooks CD)
1024 x 768 screen (monitor) resolution - 16-bit color or higher
4x CD-ROM
All online features / services (including access to updates of jobs) Internet access

Integration with other software:

Integrated with Microsoft Word & Excel 2002, 2003, 2007
Integrated with Microsoft Outlook 2002, 2003 and 2007 - requires Intuit QuickBooks Contact Sync for free from sites
Compatible with QuickBooks Point of Sale version 7.0or later
For integration with other third-party software - the developer of the software.

Runs on the following versions of Windows:

Microsoft Windows XP (Service Pack 2 or higher), Vista (with User Account Control turned on), (filmed with a UAC) in Windows 7
Windows Server 2003, 2008, Small Business Server 2008

QuickBooks Enterprise Solutions

System requirements:

2.0GHz processor, 2.4GHz recommended - client or workstation
2.0 GHzProcessor (1.2 GHz for Linux), 2.4 GHz recommended (2.0 GHz for Linux) - Servers
1 GB of RAM for a single user, 2 GB of RAM for multiple users - or Client Workstation
1 GB of RAM, 2 GB RAM - Server
2.5 GB of free disk space (additional space required for data files) - Client and Server
250 MB hard disk space for Microsoft.NET 3.5 Runtime (if on the QuickBooks CD)
1024 x 768 screen (monitor) resolution - 16-bit color or higher
4x CD-ROM
All onlineFunctions / services (including access to updates of jobs) Internet access

Integration with other software:

Integrated with Microsoft Word & Excel 2002, 2003, 2007
Integrated with Microsoft Outlook 2002, 2003 and 2007 - requires Intuit QuickBooks Contact Sync for free from sites
Compatible with QuickBooks Point of Sale version 7.0 or higher
For integration with other third-party software - the developer of the software.

Runs on the followingThe versions of Windows and Linux:

Microsoft Windows XP (Service Pack 2 or higher), Vista (with User Account Control turned on), (filmed with a UAC) in Windows 7
Windows Server 2003, 2008, Small Business Server 2008
OpenSuse 11.2, Fedora 12, Red Hat Enterprise 5.4, CentOS 5

NOTE: Contact Sync, http://support.quickbooks.intuit.com/support/tools/contact_sync/

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What's Better For My Business, QuickBooks Online Plus Or QuickBooks Pro Using Remote Access?

The purpose of this article is to help a typical small business owner understand the differences between using the remote access capabilities with QuickBooks Pro and QuickBooks Online Plus. A less expensive QuickBooks Online version is also available, however that software is not considered for this analysis. I did consider a more robust version called, QuickBooks Online Plus. Before we address the differences, its first important to understand the term remote access. The term remote access has been with us for a long time and has emerged to mean, according to Wikipedia, a form of communication with a data processing facility from a remote location or facility through a data link. One of the more common methods of providing this type of remote access is using a virtual private network(VPN). The definition is further enhanced by the term remote desktop, which also according to Wikipedia refers to a software or an operating system feature allowing graphical applications to be run remotely on a server, while being displayed locally. Remote desktop applications have varying features. Some allow attaching to an existing user's session (i.e. a running desktop) and "remote controlling" it in front of the user's eyes. Whereas, according to a Google definition, online accounting relates to accounting that can be done on the World Wide Web. I agree with both definitions, however there are important differences that an owner or accountant for a small business or even a midsize business needs to consider and they are addressed below.

Generally speaking, QuickBooks Pro with remote access gives you access to your desktop QuickBooks Pro accounting program and data while the QuickBooks Pro and data resides on your server in your office or your local hard drive. Whereas QuickBooks Online Plus is a web enabled accounting package with some advantages and some disadvantages, specifically less functionality for one of the most important parts of a business namely, no inventory capabilities. To some of you this could be important and to others not so important. Simply said, the benefits and drawbacks with a general ranking of each benefit or limitation of "online accounting" with QuickBooks Online Plus as compared to QuickBooks Pro is analyzed below.

Some of the major benefits are summarized and ranked by level of importance as follows:

1. No wired network required - you can connect with WIFI from anywhere in the world that has internet access and you can connect different department or offices in multiple locations.
2. Includes up to 3 simultaneous users plus your accountant. The cost to add another 25 users is a little more than $3 per month per user.
3. Offsite daily backup at Intuit servers
4. Automatic software updates and support included in cost
5. Quicker and simpler sign in - Just press your Web shortcut key

Some of the major drawbacks are summarized and ranked by level of importance as follows:

1. Does not handle inventory and purchase orders, this rules out retail, manufacturing and distribution type companies
2. Lacks multi-currency functionality
3. Unable to open multiple QuickBooks windows in QuickBooks
4. No Company snapshot/dashboard in one desktop view

In summary, the importance of having simultaneous access from any location, allows employers, employees, owners, investors to collaborate, share and make informed and timely decisions because everyone gets the same information in real time, by simply using a typical web based sign-on. There is no time learning the remote access interface for sign on, for use with the remote software. Furthermore, your accountants can review your financials, journals, general ledgers, from their own office and answer your questions or even correct mistakes in real time. Further, you can easily outsource some of your accounting functions with QuickBooks Online Plus, as long as you set up a system to review the work product of the outsourced employee.

I am very impressed with the above mentioned benefits and for these reasons if there is not a need to account for inventories or multi-currencies then my inclination is for QuickBooks Online Plus to handle a typical small businesses accounting needs. A more detailed analysis of the functionality and data entry capabilities and performance processing will be the subject of another blog topic. Even if such analysis existed, I would recommend that you consult with an accounting professional who can best evaluate whether the QuickBooks Online Plus or remote access platform is best suited for your particular situation. When evaluating this software, its also important to determine how your employees will use the software in their to day to day activities and during a test period you should evaluate the speed in which the employees are able to enter the data and the computer/web processing(performance) speed of each relevant accounting process i.e. paying vendor bills, customer invoicing, record deposits, etc.

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